In the following pages we have endeavoured to list out in
detail almost all the aspects of the documentation that
is required to be submitted to customs at the time of assessment.
You could also access formats of some vital documents that
are required to be submitted to the Indian Customs with
facility of taking printouts.
1. Airway Bill (A.W.B).
2. Cargo Arrival Notice (C.A.N).
3. Letter of Authority, in favour of INTERPORT CLEARING
SERVICES for collection of
documents / Delivery Order (Take Prints).
4. Bank Delivery Order - in case A.W.B / C.A.N is
in favour of the Bank.
5. Commercial Invoice (duly signed)
6. Packing List.
7. Indent / Proforma Inv. / Purchase Order (w.r.t.
the document referred to in the
8. Catalogue / Drawing / Tech. Literature.
9. Copy of L/ C.
10. Insurance Certificate or Insurance Premium Memo (Required
only if terms are C & F /
11. Certificate of Origin.
12. Import and GATT declaration forms duly filled and signed
13. I.E.C. Code No. ( D.G.F.T. has now issued P.A.N based
14. Income Tax P.A.N No.
15. Octroi 'N' forms. (Take Print).
(a) 'N' Form.
(b) 'N' Form Undertaking.
16. Factory licence / Shop and Est. Certificate / Sales
Tax regn. For Octroi 'N' form
17. Freight Certificate (If freight Payable in India).
18. Modvat declaration (If applicable).
19. Original documents (Bank attested).
20. Blank letterheads.
The above listed documents are required in the normal course
of clearance to ensure smooth and quick clearance of your
Cargo. In case the customs officer has any doubt, they can
ask for any other papers, which on demand will be called
for from the importers.
With regards to certain categories of Imports related to
certain schemes or for different nature of products, the
customs department will insist on certain additional documents
during assessment of the Bill of Entry. We are listing out
the various documents required for the various products,
different schemes, or the different modes that they are
Machinery and Spares
1. Original Catalogue and Write-up.
2. Separate value of Spares - individual as well as consolidated.
3. Container and case wise packing list.
4. In case of electrical goods e.g. Circuit Breakers,
Switches, Relays etc. their ratings
should be specified (e.g. K.V. / Volts / Amps / Watts).
5. In case of accessories the catalogue must show
a detailed list of standard accessories.
If the accessories are of optional nature then duty will
be charged on Merits. In such cases separate values will
have to be indicated. Certain customs
exemption notifications do not permit accessories
(standard and optional) for benefit of concessional duties
6. In case Software is shipped along with the equipment,
whether the Software is inbuilt
100 % E. O. U. Scheme / S.T.P /
1. Documents for registration of E.O.U. at customs (Green
Card, STP approval, etc.).
2. End use Bond.
3. Transit Bond (If shipment is to be sent to a place other
than port of import).
4. Warehousing Bond.
1. Original DEPB licence.
1. Original Pass Book.
2. Annexure 'C' (in quadruplicate).
1. Original E.P.C.G. licence with list of Import items duly
attested by D.G.F.T. (Director General
of Foreign Trade).
2. Bond for clearance under E.P.C.G. as per Customs format
along with Bank Guarantee (if required).
3. The Customs authorities will check if the description
of goods in EPCG licence matches
with that indicated on the invoice.
4. The model no on the documents and catalogue must also
tally with the number mentioned
on the machine / equipment during physical examination
of the goods as this is the most crucial aspect for verification
of the goods w.r.t. the import documents
and EPCG licence.
1. Original Import part of D.E.E.C. book.
2. Original Advance licence (custom purpose copy).
3. In case of prior imports, Bond / Bond with Bank guarantee.
4. In case Export obligation period of licence has expired
- D.E.E.C copies of the shipping
bill, A.R. 4 copies of duly audited export D.E.E.C.
5. Item description, Model No, Part No. etc will also be
correlated by customs as indicated
at sr. no. 3 & 4 of EPCG documentation above.
Second Hand Capital Goods
1. Invoice must clearly indicate the year of Manufacture.
2. Evidence of original value of new equipment.
Free of Charge Shipments.
1. Evidence of Value, Price list, previous Import documents
2. Correspondence regarding Free supply with the supplier.
3. In case of spares Catalogue of spares as well as that
of main equipment.
1. Test Bond - required in case of 1st import from a new
supplier or in absence of literature or a previous test
2. Certificate of Analysis.
3. Manufacturers literature.
4. End use
Import of Metals
1. Mills Test Certificate.
1. Invoice showing repair charges.
2. Original Export Shipping Bill duly endorsed by customs
at the time of export indicating
Model No. and Sr. No. of the Item for establishing the identity
of goods during import examination.
3. Export Airway Bill and Insurance memo indicating Freight
and Insurance charges.